The deadline for this position has passed. Included for research purposes.

Located: Trinidad & Tobago

BUSINESS OPERATIONS ASSISTANT II (EXAMINATIONS)

JOB SUMMARY:
The incumbent is required to perform a variety of complex
clerical/secretarial and administrative support duties. Work involves the
performance of office management functions; assisting in strategy and
work programme planning and implementation; undertaking follow-up
activities as required and performing secretarial duties for
managerial/professional and technical staff.

KEY DUTIES AND RESPONSIBILITES:-
• Co-ordinates the planning and management of meetings, workshops
and conferences.
• Prepares and/or guides the preparation of complex correspondence,
spreadsheets, reports and other documents.
• Determines the need for, and prepares or oversees the requisition,
receipt, storage, distribution and maintenance of office supplies and
equipment.
• Undertakes follow-up activities regarding the Unit's work programme
and decisions taken at meetings,workshops and conferences and
submits progress reports.
• Undertakes research, conducts analysis and compiles data as directed.
• Performs office management duties.
• Assists in the preparation of budgetary estimates by obtaining
relevant financial and other data for inclusion.
• Generates a wide variety of documents such as letters, memoranda,
minutes, reports, spreadsheets utilizing appropriate software.
• Operates a computer, utilizing word processing and other software as
well as other standard office machines such as scanners, photocopiers
and facsimile machines.
• Performs administrative support duties for
managerial/professional/technical staff.
• Performs other related duties as assigned.

MINIMUM EXPERIENCE AND TRAINING:
• Minimum of four (4) years' experience performing clerical/ secretarial
and administrative support duties.
• Training as evidenced by the possession of an Association of Business
Executives Diploma (ABE); or Certificate in Public Administration (CPA)
or equivalent.